Having an HOA election committee is a key component in making sure HOAs follow through with fair and effective governance. Understanding what an HOA election committee does, when it forms, and who can join is essential for fostering transparency and trust in the election process.
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The HOA election committee is made up of volunteers who are responsible for overseeing the board of directors elections. Their main duty is to make sure that the voting process is conducted fairly and transparently. They also need to ensure that the process complies with what is outlined in your HOA governing documents as well as with federal and state laws that may apply.
Some of their tasks include managing nominations, ballot preparation, overseeing the voting procedures, and counting the votes. By having a committee that is independent of the board, it maintains the integrity of the board’s selection process.
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Ballots must be counted by a neutral 3rd party or a committee of volunteers. If a committee of volunteers is utilized, the president of the board (or the individual presiding over the membership meeting) during the meeting should select members of the HOA to serve on the committee of volunteers. The volunteers cannot be members of the board or a candidate in a contested election for a position on the board.